How to Set Up a Rule in Outlook

Modified on Wed, 2 Apr at 1:47 PM

How to Set Up a Rule in Outlook:

  1. Open Rules & Alerts:

    • Click on the "File" tab.

    • Select "Manage Rules & Alerts".

    • Click "New Rule...".

  2. Choose Rule Type:

    • Pick "Apply rule on messages I receive" and click Next.

  3. Set Conditions (Optional):

    • Select conditions like "from" or "with specific words in the subject" to filter your emails.

    • After selecting your conditions, click Next.

  4. Select an Action:

    • Choose "move it to the folder".

    • Click Next and choose the folder where you want to move the emails.

  5. Customize (Optional):

    • You can check the option to stop processing other rules after this one.

    • You can also choose to run the rule on messages already in your inbox.

  6. Name and Save Your Rule:

    • Give your rule a name.

    • Ensure "Turn on this rule" is checked.

    • Click Finish.


Example:

To move all emails from "john.doe@example.com" to a folder called "John's Emails":

  1. Create a rule with the condition "from 'john.doe@example.com'".

  2. Set the action to "move it to the folder" and select "John's Emails".

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